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Before long-term missions abroad, you need to be sure that your employees are healthy – that’s why the Ministry of Foreign Affairs has chosen more thorough health checks. We talked about our experience with Elery Rooba, a specialist in the Foreign Ministry‘s human resources department. Pictured is the 2023 World Cleanup Day at the Siselinna Cemetery.

Employee peace of mind

According to Elery Rooba, expectations for occupational health at the Ministry of Foreign Affairs have always been higher than usual. “We have always had very thorough health checks to make sure that our employees can perform their duties abroad. Especially since the missions last several years,” explains Rooba. This is why abdominal ultrasounds and stress tests are particularly valued among HeBA services. It is important that people feel confident that their health is fine.

The Ministry of Foreign Affairs also values ​​the opportunity for both employees and employers to personally consult with an occupational health doctor. Especially from the employer’s perspective, it is important that communication is direct and easy. “I have always received quick answers to all my problems and questions,” Rooba praises.

The visit is seen more as a bonus - people are interested and ask themselves when the next time is.

Health check-ups as an employee bonus

In addition to technical convenience, Rooba also appreciates how every employee feels welcome at the HeBA clinic. “We have received feedback that HeBA has a cozy and friendly reception – and everything fits on one floor. This creates a feeling that the patient is truly cared for,” he says. Occupational health care, if it is of high quality, is no longer a tedious obligation, but an opportunity to show the employee that they are valued. “The visit is seen more as a bonus – people are interested and ask when the next time is,” says Rooba. There have also been cases where worrying health indicators have been discovered during a health check-up, for which employees have been grateful.

Working hours gained

It is also important for the Ministry of Foreign Affairs that the occupational health service is easy to manage. HeBA Clinic uses the AI-powered digital HeBA platform, which brings everything together: booking appointments, information related to the visit, creating and sending the health check decision to the employer. The employer can access the platform themselves to see up-to-date information at any time. The automated IT system replaces Excel paperwork and reduces the time spent on employee management. The HeBA platform has been a major improvement. “Adding new people, scheduling health checks and downloading decisions are all just a few clicks away,” Rooba appreciates the convenience. “You no longer have to search for employee information one by one, but the HeBA platform brings everything together: both information exchange and scheduling.” The cooperation between HeBA Clinic and the Ministry of Foreign Affairs has been successful, both in terms of employee experience and administrative aspects. Together, we can continue to ensure that the health of Estonian representatives is taken care of. You can read more about the HeBA clinic’s occupational health service here.

Work motivational training

Training helps to find your inner motivation, understand your own role in the success of the organisation, and value yourself, your team, and your work.

What is the result:
Employees’ notice their thought patterns and attitudes, and their impact on their own behaviour and performance. A new meaning is created for our own work, which creates additional motivation.

Improving teamwork, enhancing cooperation workshop

The aim of the workshop is to strengthen a sense of unity and a desire to support each other. In addition, a “we” feeling and trust are developed. The aim is to provide participants with knowledge about communication, relationship formation, and values.

What is the result:
Understanding the need for cooperation and learning to trust others. Openness increases, and you learn to search for solutions and overcome bottlenecks, together.

Mindfulness training

Mindfulness, or consciousness, has a positive impact on the performance and satisfaction of employees. It helps one to reduce stress, adapt better to change, focus on tasks, and enjoy work.

What you experience in the course directs you to notice your own ingrained habits and automatic response methods, and provides an opportunity to change these habits to be more conscious, calmer, more effective, and creative.

Adapting to changes, planning changes workshop

The aim of the workshop is to raise awareness of opposition and agree on an exchange of information in order to organise it in such a way as to reduce tensions and create clarity within the organisation.

As a result of the workshop, each individual understands the role of the leader in different phases of change, how each individual can better adapt to and survive changes. There is awareness of the phases of change and typical problems and strategies to prevent hardships.

Stress management workshop

The purpose of the training is to raise awareness in the emergence or change of stress within a team and within an individual themself, to inspire group discussion, raise awareness, find solutions, and to evaluate the functioning of potential solutions in a cooperative way.

What is the result:
Able to notice and prevent sources of stress.

Engage supervisor/coach

Supervision/Coaching aims to find solutions to difficult situations and maintain the mental health of employees and prevent burnout.

Conflict management workshop

The purpose of the training is to raise awareness regarding conflict mechanisms and their reactions, to acquire and practice conflict resolution skills, and to agree on internal conflict resolution processes.

What is the result:
Increased self-awareness and acquired techniques to simplify the management of feelings and thoughts. Able to notice and prevent sources of stress.

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